Book Scanning Services

Professional Book Scanning & Archiving Solutions

Evrex, located in Southern California, has provided book scanning services for over 15 years.  Our scanning operators are experienced in the art of book scanning.  They understand fully that scanning books, artworks, bounded material, and maps are not the same as running-of-the-mill paper scanning.

We use high-quality book scanners manufactured by Zeutschel and Microbox of Germany for all our book scanning projects. By utilizing scanners designed specifically for large book scanning projects, we have found that all our work is consistent and first-rate.

We offer book scanning services for the following:

  • Books
  • Notebooks
  • Lab books
  • Year books
  • Art books
  • Magazines

  • 3-Ring Binders
  • Fragile and Rare Documents
  • Photographs
  • Registers
  • Newspapers

Evrex understands that each customer’s book scanning project is unique and special.  To ensure our time-tested book scanning process, we utilize the following process:

  • We first discuss your project with you and ask about your expectation and goals. Thoroughly understanding your book scanning requirements ensures that both parties are on the same level of understanding. It reduces ambiguity and misunderstanding.
  • Before we start, we offer you free sample work. Upon your approval, we will start the project.
  • We do not use outside book scanning contractors or outsource our work. Everything is done here in Southern California.  It ensures that your work is protected and done with consistent quality assurance.
  • Our Project Manager will keep you posted about the progress of your book scanning project.
  • Quality control is an integral part of the work process. Scanned images are cleaned and de-skewed.

We can scan one book or an extensive library collection. Most of us have books we keep for an extended period. We do not want to be apart from them. Now you can have them scanned and save them digitally permanently with our book scanning services. Our high-end color book scanners will replicate them digitally with their original cover. After reviewing your books, we will return them in the same condition as when we first received them.

Once your books are scanned, you can donate them to a library of your choice or sell them. It would save you space in your home or place of work. Now you have digital books which can travel with you. Scanned images are offered in PDF (searchable and image only), TIFF, JPEG, and other standard formats.

If you have only a few books, you can ship them to us via USPS, UPS, or FedEx. Or, if you have an extensive collection, we can arrange to have them picked up from your location.

Working hours

Open – Mon-Fri 8-4 PT
Closed – Sat-Sun and Public Holidays

Our location

Yorba Linda
CA 92886

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How Does Book Scanning Work

Book scanning is a digitization process that involves converting physical books into digital formats. This is crucial for preserving the content of books, making them accessible and searchable online, and facilitating easier data analysis and research. The process involves several techniques, each suited to different types of materials and preservation needs.

1. Preparation

Before scanning, books must be prepared to ensure they are clean and can be handled without causing damage. This may involve removing dust and repairing torn pages. For very fragile items, conservators might need to stabilize the book to prevent further deterioration during the scanning process.

2. Choosing the Right Scanner

Selecting the appropriate scanner is critical and depends on the book’s condition, binding, and size. There are several types of scanners used in book digitization:

  • Flatbed Scanners: Ideal for books that can lay flat without damage. They provide high-quality images but can be slow and may cause stress to the spine of the book if not handled carefully.

  • Overhead Scanners: These scanners are equipped with a camera mounted above a book cradle, which supports the book in a natural position to minimize stress on the binding. Overhead scanners can quickly capture high-resolution images of each page, making them suitable for large-scale projects.

  • Sheet-fed Scanners: Only appropriate for books that can be safely disbound. Individual pages are fed through the scanner, allowing for fast processing but at the risk of damaging the original material if not done properly.

  • 3D Scanners: Used for books with physical features that are significant, such as embossed covers or raised illustrations. 3D scanners capture the texture and depth of such features, providing a detailed digital representation.

3. Scanning Process

The actual scanning process requires careful handling. Operators often use gloves to protect the book from oils and dirt on hands. The book is positioned correctly to ensure complete capture of each page, including margins and gutters where critical information might be located. Lighting is crucial; it must be bright enough to capture clear images but not so intense as to cause fading or damage to old manuscripts.

4. Image Quality and Format

Scanned images are typically saved in formats such as TIFF for archival purposes, due to its lossless quality, or JPEG for easier handling and distribution. Resolution is another important factor, with a minimum of 300 dots per inch (dpi) commonly used, though higher resolutions may be required for capturing fine details.

5. Post-Processing

After scanning, images often undergo post-processing to improve readability and appearance. This may include cropping, aligning, and adjusting the contrast and brightness. Optical Character Recognition (OCR) software is frequently used to convert images into searchable text, although its accuracy can vary depending on the font and condition of the original text.

6. Archiving and Accessibility

The final step is to archive and make the digital copies accessible. Metadata is added to each file, detailing the book’s title, author, publication information, and keywords, to facilitate easy searching. Digital files are then stored in databases that can be accessed by researchers and the public, often through libraries’ digital collections or specialized digital libraries.

By employing these techniques, libraries and archives ensure that valuable book collections are preserved for future generations, supporting ongoing education, scholarship, and public engagement in the digital age.